Tender of SUPPLY OF TWO DRY AND WET VACUUM ROAD SWEEPER 15 TONS IN THE CITY COUNCIL OF DODOMA

In Tanzania's road sweeper truck tender, there are several important matters that need to be paid attention to when using road sweepers to ensure a successful bid. There are very important points of road sweeping truck bidder things as follows:

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1, the preparation of bidding documents is very important. Include details such as specification, model, technical parameters and delivery date of the required road sweeper clearly stated in the document. It is also necessary to clearly define the scope of use and requirements of road sweepers, such as applicable road types and terrain conditions. The clarity of the bidding documents will help attract qualified bidders to participate in the bidding, and will also help to check the rate of duplication.

2, Attract more potential bidders to participate in the tender. The influence of the tender can be expanded by publishing announcements, publishing information in various media, and sending tender invitation letters to relevant organizations and enterprises. At the same time, in order to avoid an excessively high duplication rate, bidders are required to submit unique technical solutions and detailed construction plans with a high degree of completion.

3, Choose suppliers with rich experience and good reputation. Bidders should submit relevant supporting documents to prove their qualifications and reliability. At the same time, it is also necessary to strictly evaluate and compare the technical capabilities, project experience, financial status, etc. of each bidder, so as to minimize the risk of cooperation with the bidders and ensure that the winning bidder can deliver equipment that meets the requirements on time.

SUPPLY OF TWO ROAD SWEEPER (DRY AND WET VACUUM ROAD SWEEPER) 15 TONS IN THE CITY COUNCIL OF DODOMA

Re - Invitation for Tenders

Date: 23^rd March, 2023

This Invitation for Tenders follows the General Procurement Notice for this Project which appeared in Tanzania National Electronic Procurement System (TANePS) dated 14^th July 2022.

The Government of Tanzania has set aside funds for the operation of the City Council of Dodoma during the financial year 2022/2023 . It is intended that part of the proceeds of the fund will be used to cover eligible payment under the contract for the Supply of two Road sweeper (Dry and Wet Vacuum Road Sweeper)

The City Council now invites tenders from eligible National Suppliers of New Dry and Wet Vacuum Road Sweeper.

Tendering will be conducted through the National Competitive Tendering method specified in the Public Procurement Regulations, 2013 – Government Notice No. 446 as amended in 2016, and is open to all Tenderers as defined in the Regulations.

Interested eligible Tenderers may obtain further information from and inspect the tendering document through TANePS. A complete set of tendering documents(s) in English may be accessed through TANePS.

Tenderers are required to register on the TANePS and pay tender participation fee indicated in the TANePS to be able to participate in this tendering process.

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All tenders must be accompanied by a Tender Securing Declaration in the format provided in the tendering document.

All tenders must be properly filled in and submitted through TANePS at or before Friday 7^th April, 2023 at 10:00 am. Tenders will be opened promptly thereafter through TANePS. Tender opening details will be available to the public through TANePS.

Tenders not received through TANePS shall not be accepted for evaluation irrespective of the circumstance

CITY DIRECTOR

THE CITY COUNCIL OF DODOMA

SECTION II: INSTRUCTION TO TENDERERS (ITT)

TABLE OF CONTENTS

INTRODUCTION........................................ 13

Scope of Tender and Tendering Method................................................................ 13

Source of Funds.................................................................. 13

Eligible Tenderers........................................................... 13

Eligible Goods and Related Services.............................................................. 16

One Tender per Tenderer............................................................. 16

Cost of Tendering........................................................... 17

TENDERING DOCUMENTS............................................. 17

Content of Tendering Documents......................................................... 17

Clarification of Tendering Documents......................................................... 18

Amendment of Tendering Documents......................................................... 18

PREPARATION OF TENDERS................................................... 18

Language of Tender............................................................... 18

Documents and Samples Constituting the Tender............................................................... 18

Documents Establishing Eligibility of Goods and Related Services and Conformity to Tendering Documents.................................................... 20

Documents Establishing Eligibility and Qualification of a Tenderer........................................................... 21

Form of Tender............................................................... 21

Tender Prices................................................................ 21

Tender Currencies........................................................ 24

Tender Validity Period................................................................ 24

Tender Security or Tender Securing Declaration....................................................... 25

Alternative Tenders by Tenderers......................................................... 27

Format and Signing of Tender............................................................... 27

SUBMISSION OF TENDERS................................................... 28

Submission of Tenders............................................................. 28

Deadline for Submission of Tenders............................................................. 28

Late Tenders............................................................. 29

Modification, Substitution and Withdrawal of Tenders............................................................. 29

OPENING AND EVALUATION OF TENDERS................................................... 29

Opening of Tenders............................................................. 29

Confidentiality.................................................... 29

Clarification of Tenders............................................................. 30

Preliminary Examination of Tenders............................................................. 30

Technical Evaluation.......................................................... 32

Correction of Errors................................................................ 33

Conversion to Single Currency........................................................... 33

Commercial Evaluation of Tenders............................................................. 33

National Preference........................................................ 35

Determination of Lowest Evaluated Tender............................................................... 35

Post-qualification of Tenderer............................................................ 35

AWARD OF CONTRACT........................... 36

Criteria of Award............................................... 36

Negotiations...................................................... 37

PE’s Right to Accept any Tender and to Reject any or All Tenders............................................ 37

PE’s Right to Vary Quantities at the Time of Award................................................................ 38

Notification of Award........................................ 38

Performance Security...................................... 38

Signing of Contract........................................... 39

Advance Payment............................................ 39

Fraudulent, Corrupt, Coercive or Obstructive Practices........................................................... 39

REVIEW OF PROCUREMENT DECISIONS................................................ 40

Right to Review................................................ 40

Time Limit on Review....................................... 41

Submission of Applications for Review........... 41

Decision by the Accounting Officer (AO) of PE...................................................................... 41

Review by the Public Procurement Appeals Authority............................................................ 42

INTRODUCTION

1.	Scope of Tender and Tendering Method	1.1	The Procuring Entity (PE) indicated in the Tender Data Sheet (TDS) invites tenders for the supply of Goods as specified in the TDS and Section VII - Technical Specification. The successful Tenderer will be expected to supply the goods within the period stated in the TDS from the start date specified in the TDS. The duration of the Contract shall be as specified in the TDS.
1.	Scope of Tender and Tendering Method	1.2	Tendering will be conducted through the method of procurement indicated in TDS and is open to all Tenderers who meet the eligibility criteria stated in Instructions to ITT 3 [Eligible Tenderers].
		1.3	Unless otherwise stated, throughout this tendering document definitions and interpretations shall be as prescribed in General Condition of Contract (GCC)
2.	Source of Funds	2.1	The Government of Tanzania has set aside funds for the operations of the PE named in the TDS during the Financial Year indicated in the TDS. It is intended that part of the proceeds of the funds will be applied to cover eligible payments under the contract for the supply of goods as described in the TDS.
			or
			The Government of Tanzania through the PE named in the TDS has received/has applied for/intends to apply for a [loan/credit /grant] from the financing institution named in the TDS towards the cost of the project, and it intends to apply part of the proceeds of this [loan/credit] to payments under the contract described in the TDS.
		2.2	Payments will be made directly by the PE (or by financing institution specified in the TDS upon request by the PE to so pay) for each order and will be subject in all respects to the terms and conditions of the resulting contract placed by the PE.
3.	Eligible Tenderers	3.1	The Invitation for Tenders (IFT) is open to all Tenderers except where it is specified in the TDS. A Tenderer may be natural persons, companies or firms or public or semi-public agencies of Tanzania and foreign countries, subject to ITT 3.5 or any combination of them with a formal intent or letter of intent to enter into an agreement or under an existing agreement in the form of a joint venture, consortium, or association (hereinafter referred to as JVCA).
		3.2	In the case of a JVCA, all members shall be jointly and severally liable for the execution of the Contract in accordance with the contract terms. The JVCA shall nominate a Lead Member who shall have the authority to conduct all business for and on behalf of any and all the members of the JVCA during the tendering process and, in the event the JVCA is

			awarded the Contract, during contract execution. Unless specified in the TDS, there is no limit on the number of members in a JVCA.
		3.3	The appointment of Lead Member in the JVCA shall be confirmed by submission of a valid Power of Attorney to the PE.
		3.4	Any agreement that form a JVCA shall be required to be submitted as part of the tender and shall be attested.
		3.5	Any tender from a JVCA shall indicate the part of proposed contract to be performed by each party and each party shall be evaluated or post qualified with respect to its contribution only and the responsibilities of each party and shall not be substantially altered without prior written approval of the PE.
		3.6.	National Tenderers shall satisfy all relevant licensing and/or registration requirements with the appropriate statutory bodies in Tanzania. Foreign Tenderers are exempted from this requirement but where selected as having submitted the lowest evaluated tender, the successful Tenderer shall register with the appropriate statutory body and shall be required to submit evidence of registration as an approved Supplier in Tanzania before signing the Contract.
		3.7	A Tenderer shall not have a conflict of interest. All Tenderers found to have a conflict of interest shall be disqualified. A Tenderer may be considered to have a conflict of interest with one or more parties in this tendering process, if they: are associated or have been associated in the past, directly or indirectly with a firm or any of its affiliates which have been engaged by the PE to provide consulting services for the preparation of the design, specifications and other documents to be used for the procurement of the goods to be purchased under this Invitation for tenders. have controlling shareholders in common; or receive or have received any direct or indirect subsidy from any of them; or have the same legal representative for purposes of this Tender; or have a relationship with each other, directly or through common third parties, that puts them in a position to have access to information about or influence on the tender of another Tenderer, or influence the decisions of the PE regarding this tendering process; or submit more than one tender in this tendering process, or as Tenderers and subcontractors simultaneously. However, this does not limit the participation of subcontractors in more than one tender; or

			g) participated as a consultant in the preparation of the design or technical specifications of the goods and related services that are the subject of the tender.
		3.8	A Tenderer may be ineligible if – the Tenderer is declared bankrupt or, in the case of company or firm, insolvent; payments in favour of the Tenderer is suspended in accordance with the judgment of a court of law other than a judgment declaring bankruptcy and resulting, in accordance with the national laws, in the total or partial loss of the right to administer and dispose of its property legal proceedings are instituted against such Tenderer involving an order suspending payments and which may result, in accordance with the national laws, in a declaration of bankruptcy or in any other situation entailing the total or partial loss of the right to administer and dispose of the property; the Tenderer is convicted, by a final judgment, of any offence involving professional conduct; the Tenderer is debarred and blacklisted in accordance with Public Procurement Act or ineligible from participating in public procurement for corrupt, coercive, fraudulent or obstructive practices, failure to abide with a Tender Securing Declaration, breach of a procurement contract, making false representation about his qualifications during tender proceeding or other grounds as may be deemed necessary by the Authority; or the Tenderer is from ineligible country as specified under Section VI [ineligible country] of this tendering document.
		3.9	Public or semi-public owned enterprises in the United Republic of Tanzania may participate only if they are legally and financially autonomous, if they operate under commercial law and if they are not a dependent agency of the Government and are registered by the relevant registration boards or authorities.
		3.10	Tenderers shall provide to the PE evidence of their eligibility, proof of compliance with the necessary legal, technical and financial requirements and their capability and, adequacy of resources to carry out the contract effectively.
		3.11	Tenderers shall provide such evidence of their continued eligibility satisfactory to the PE, as the PE shall reasonably request.
		3.12	Tenderers shall submit proposals relating to the nature,

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			conditions and modalities of sub-contracting wherever the sub-contracting of any elements of the contract amounting to more than ten (10%) percent of the tender price is envisaged.
4.	Eligible Goods and Related Services	4.1	All goods and related services to be supplied under the contract shall have their origin in eligible source countries, and all expenditures made under the contract will be limited to such goods and related services.
		4.2	For the purposes of this Clause, the term “goods” includes commodities, raw materials, machinery, equipment and industrial plants, and “related services” include services such as insurance, installation, training and initial maintenance.
		4.3	For purposes of this Clause, “origin” means the place where the goods are mined, grown, cultivated, produced, manufactured, or processed, or through manufacture, procession, or assembly, another commercially recognized article results that differs substantially in its basic characteristics from its imported components or the place from which the related services are supplied.
		4.4	The nationality of the firm that produces, assembles, distributes, or sells the goods and services shall not determine their origin.
		4.5	To establish the eligibility of the supplies and the related services, Tenderers shall fill the country of origin declarations included in the Form of Tender.
		4.6	If so required in the TDS, the Tenderer shall demonstrate that it has been duly authorized by the manufacturer of the goods to supply in the United Republic of Tanzania, the goods indicated in its Tender.
5.	One Tender per Tenderer	5.1	A Tenderer shall submit only one tender, in the same tendering process, either individually or as a partner in a joint venture.
		5.2	No Tenderer can be a subcontractor while submitting a tender individually or as a partner of a joint venture in the same tendering process.
		5.3	A Tenderer, if acting in the capacity of subcontractor in any tender, may participate in more than one tender but only in that capacity.
		5.4	A Tenderer who submits or participates in more than one tender (other than as a subcontractor or in cases of alternatives that have been permitted or requested) will cause all the tenders in which the Tenderer has participated to be disqualified.